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Version: 7.0

Settings and directories

Where to find it​

Open "Invoicing" → "Configuration" → "Settings".

The "Settings" form of the Invoicing module

The Settings form​

The Settings form itself (Configuration → Settings) holds:

  • the document-type directories — Bill types, Invoice types, Incoming payment types, Outgoing payment types — each with its numerator, default partner, whether the price includes taxes, the payment/shipment behaviour, and (for returns) the Return flag and its linked Return type described in Refunds and corrections;
  • the Tax groups directory;
  • the Skip converting debt to default currency switch — when turned on, debt figures are kept in each document's own currency instead of being converted to the default currency.

Each document type can also define a default currency that is substituted into its documents. This is separate from the system-wide default currency, which is the one debt figures are converted to (unless the switch above is on).

Configuration directories (separate navigator items)​

Alongside the Settings form, the Configuration group contains these directories as their own menu items:

  • Taxes — taxes and tax rates;
  • Payment terms — see below;
  • Banks — the bank reference;
  • Accounts — a single directory holding both bank accounts and cash accounts (added via the respective buttons);
  • Analytic accounts (cash-flow items) — used to classify payments; allowed per payment type.

Payment types additionally carry an Internal payment flag and an allowed account types setting (cash / bank, at least one required).

Cost allocation bases for distributing service costs are set on the service items, and print templates are configured per document type (see Reports and printing).

Payment terms​

Payment terms carry a number of Days; assigned to a partner (separately for sales and purchase) and copied onto documents, they drive:

  • the Pay before date calculation;
  • payment calendar generation;
  • overdue control.

Payment terms directory

Bill file import​

If your configuration uses bill recognition from files, prepare two groups of settings in advance:

  • in the global OpenAI integration settings, fill in the API key. To control the model, reasoning, or common additional instructions, create GPT configurations (see OpenAI and GPT configurations). If neither the request nor the configuration specifies a model, gpt-5 is used;
  • in the bill type card, fill in the recognition prompt. For the initial setup, it is convenient to load the default text first and then adjust it to your documents if needed.

If several GPT configurations are available, the import action asks which configuration to use before sending the file. With one configuration, it is selected automatically.

Before starting recognition, also check your master data:

  • vendors and items must already exist and be active;
  • currencies and taxes must already exist in the system.

The import action appears on the bill card only for bill types with a configured prompt.