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Version: 7.0

Settings and directories

Where to find it​

Open "Invoicing" → "Configuration" → "Settings".

What is typically configured​

  • document types — bill types, invoice types, incoming-payment types, outgoing-payment types — with their numbering rules, default currency, default tax inclusion mode and (for return-type bills/invoices) the Return / "linked return type" flags described in Refunds and corrections;
  • numbering rules (numerator per document type);
  • bank accounts and cash registers (see "Banks and accounts" below);
  • payment terms for sales and purchase (see Debt and payment calendar);
  • taxes and tax groups;
  • cost allocation bases for distributing service costs across bill lines;
  • OpenAI-based bill file import settings (if used, see "Bill file import" below);
  • print templates (see Reports and printing).

Banks and accounts​

Directories typically include:

  • banks;
  • bank accounts;
  • cash registers;
  • analytical accounts (if used for payments matching).

Payment terms​

Payment terms are used for:

  • planned payment date calculation;
  • payment calendar generation;
  • overdue control.

Bill file import​

If your configuration uses bill recognition from files, prepare two groups of settings in advance:

  • in the global OpenAI integration settings, fill in the API key. To control the model, reasoning, or common additional instructions, create GPT configurations (see OpenAI and GPT configurations). If neither the request nor the configuration specifies a model, gpt-5 is used;
  • in the bill type card, fill in the recognition prompt. For the initial setup, it is convenient to load the default text first and then adjust it to your documents if needed.

If several GPT configurations are available, the import action asks which configuration to use before sending the file. With one configuration, it is selected automatically.

Before starting recognition, also check your master data:

  • vendors and items must already exist and be active;
  • currencies and taxes must already exist in the system.

The import action appears on the bill card only for bill types with a configured prompt.