Skip to main content
Version: 7.0

Posting from source documents

The accounting module adds setup fields to document types and an Accounting tab to operational documents in other modules.

Which document types are extended​

The following type cards receive accounting settings:

  • Bills and Invoices: journal plus debit/credit accounts for Total amount, Netto amount, and Tax
  • Incoming payments and Outgoing payments: journal plus debit/credit accounts for Amount
  • Receipts, Shipments, Adjustments, and Scrap: journal plus debit/credit accounts for Cost
  • Payslips: journal plus debit/credit accounts for Net wage

In addition, Bill type can define an Asset type used for creating fixed assets from bill lines.

What to configure on a type card​

Open the type card of the document you use and review the Accounting tab.

At minimum, configure:

  • the Journal where postings will be created;
  • the required debit/credit account pairs for the amounts used by this type.

If the account pair is empty, the corresponding posting line is not created.

Accounting tab on the document card​

Source documents such as bills, invoices, payments, warehouse documents, and payslips get an Accounting tab in the document details.

This tab shows:

  • Generate if no journal entry exists yet;
  • Regenerate if a journal entry already exists;
  • the generated journal entry header: posted flag, company, journal, number, date, description;
  • the journal entry lines with account, debit, and credit.

Regenerate is disabled when the linked journal entry is locked by the lock date.

How generation works​

When you generate a journal entry from a document, the system copies:

  • Company
  • Journal from the document type
  • Date (document date, execution date, or due date depending on document type)
  • Number
  • Description

The Posted flag of the created entry depends on the source document status used in the module:

  • bills and invoices use the Ready status;
  • incoming/outgoing payments, receipts, shipments, adjustments, and scrap use the Done status;
  • payslips are considered active and can be posted immediately.

As a result, an entry can be generated but remain unposted if the source document is not yet in the final business status.

Bulk generation​

The Generate journal entries action in the General ledger only creates missing entries for documents that already meet their required business status and belong to the selected company and period.

Creating assets from bill lines​

If a Bill type has an Asset type, a bill line can show the Create asset action.

The action is available when:

  • the line item is a Product;
  • line quantity is greater than the number of assets already linked to that line.

When the asset is created, the system fills:

  • Item
  • Company
  • Type from the bill type
  • Acquisition date from the bill date
  • Acquisition cost from the line untaxed amount
  • Note from the line description

The created asset is then shown next to the bill line.